ABOUT H.O.P.E. Animal Rescue: H.O.P.E. is a 501(c)(3) nonprofit animal rescue and welfare organization that has been serving animals and the people they love since 2002. It is our mission to enhance the welfare of companion animals through individualized care and lifelong commitment, rescue and adoption, resources and education, and community partnerships. We operate a shelter for cats; a foster program for dogs and cats; a community-driven animal care food and supply sharing program, and our Sympathy Fund to provide financial assistance for urgent medical and behavioral care.
H.O.P.E. is led by a staff of 6, a board of 6, and a crew of 60+ volunteers assisting across all parts of the organization. Our staff and volunteers include those with many years of experience and dedication to the organization, as well as fresh new faces attending their first event or learning how to sanitize litter boxes. With a wide variety of personalities, H.O.P.E. has grown deep friendships–a place for both dog adoption events and quiet cat time. We wish to be mindful and intentional about our organization’s culture and the impact it has on our internal and external operations and relationships. We recognize that H.O.P.E. culture is not a static entity, but one that is constantly influenced by the daily interactions, actions, and prioritizations of the individuals who comprise it. We believe that it is critical to be continually reflecting on our values, thoughtfully evaluating how our actions are aligned with those values, and courageously confronting and adapting our procedures to benefit the organization and best achieve our vision for the community.
POSITION OVERVIEW: The Executive Director (ED) of H.O.P.E. is responsible for overseeing the execution of the organization’s mission, community outreach, and financial objectives. This includes oversight of the facility operations and budget; website and digital systems; organization programming, development, and marketing; hiring and supervision of personnel; interactions with vendors; and community relations. The ED ensures that all organizational operations are in compliance with local, state, and federal guidelines.
DUTIES AND RESPONSIBILITIES:
Leadership and Management
Provide vision and leadership to the strategic and day-to-day operations of the organization.
Develop committees such as Cat Intake, Cat Adoption, Development, Dog Program (intake & adoption), Events, Facilities, Finance, and Marketing.
Oversight and administration of organizational programs including: Sympathy Fund, educational and social events program, pet supplies and food program.
Active participation in monthly board meetings. Keep the board fully informed on the condition of the organization and all factors influencing it.
Promote active and broad participation among volunteers in all areas of the organization.
Work with the board and staff to develop and coordinate annual and long-term strategic plans and special projects.
Build and nurture working relationships with other animal organizations, community groups, and businesses.
Operations
Manage donor database, website, and organizational calendars; act as Applications administrator.
Oversee equipment, supply inventory and management.
Facility management. Ensures maintenance of a clean, well-organized, aesthetically pleasing facility, as well as compliance with all OSHA guidelines and regulations.
Maintain official records and documents, and ensure compliance with federal, state, and local regulations. To include, but not limited to, insurance coverage, policies, procedures.
Oversee contact for all shelter business. To include, but not limited to, vendors, consultants, contractors, government agencies, bank, financial institutions, and utilities.
Fundraising, Communications & Outreach
Present on behalf of the organization, including radio, video, and in person.
Publicize the activities of the organization, its programs, and goals to the press, organizations, and the general public.
Facilitate production of newsletters and appeal letters.
Find innovative ways to increase giving from current and new donors.
Work to enhance and execute donor cultivation/management strategies.
Work to develop, facilitate production of fundraising and marketing materials.
Participate in coordinating major fundraiser(s).
Oversee grant research and application process.
Financial
Work with the Bookkeeper, Accountant, Financial Advisor to maintain sound financial records, including financial policy, process, and long-term planning.
Supervise the management of all daily financial transactions.
Develop the annual budget with assistance from the Board of Directors.
Assist treasurer and CPA with tax preparation.
Human Resources Management
Foster a culture of respect and trust, embracing diversity and individual expression among all staff and volunteers. Ensure collaborative and effective communication between staff and Board.
Ensure compliance with all local, state and federal human resource regulations.
Recruit, train, and supervise all personnel.
Oversee payroll, ensuring accurate timekeeping, reporting, and processing.
Manage staff scheduling.
Manage volunteer issues as related to human resources management.
Misc. Duties
Become proficient in all shelter operations to serve as back up to staff and key volunteer positions. Includes animal care and handling, with an emphasis on in-shelter adoption counseling and cat care.
Participate in emergency animal care coverage as needed, based on volunteer capacity, including occasional Emergency On Call and occasional after hours Foster Emergency Phone coverage.
As a small organization, there will be regular ‘other tasks as required’ to ensure smooth operations and the health and wellbeing of the cats and dogs in our care.
This position reports to the Board of Directors, via the Board President.
MINIMUM QUALIFICATIONS:
Passion for animal welfare
Volunteer experience in animal rescue
Strong communication skills, both verbal and written. Able to maintain professionalism, compassion, and clear communication at all times
Strong interpersonal skills. Enjoys working with a wide variety of personality types
Experience with fundraising and donor management
Experience in financial and budget management
Experience supervising personnel
Strong time management skills, particularly in distracting environments
Desire to learn and grow as part of a team
Basic proficiency with computer programs and applications. Willing and motivated to learn new technologies, as needed (Experience with Shelterluv a plus)
Licensed driver with an insured vehicle and ability to transport animals
PREFERRED QUALIFICATIONS:
Professional experience in animal rescue/animal handling
Executive Director or leadership position at a nonprofit
Bachelor’s Degree or equivalent work experience
Previous volunteer leadership position(s) in the nonprofit sector
Experience with marketing strategy and material development
Experience with donor/CRM(Customer Relationship Management) database management.
REQUIREMENTS:
HOPE is seeking candidates who support HOPE’s mission, vision, and values.
The HOPE facility includes a free roam cat shelter. Candidates should not have serious cat allergies that would prohibit them from being in the facility and around cats for extended periods of time.
HOURS: This is a full time, 40 hour/week, exempt position. Working hours will be based on HOPE’s office hours of 10am-6pm Monday through Friday but will be adjusted to accommodate regular weeknight committee/board meetings and occasional evening and weekend events as needed.
COMPENSATION: $50,000-$55,000 DOE. Benefits include paid holidays and PTO.
TO APPLY: Please submit a cover letter and resume as PDF documents to
kwanser@nycap.rr.com and indicate in the subject line that you are applying for the Executive Director position. The position is open until filled. Thank you
We are an Equal Opportunity Employer.
Full time. Please refer to minimum qualifications above.
We are a 501c3 non-profit that is actively seeking an Executive Director to lead our animal rescue in Saratoga Springs, NY. We have been operating in this capacity for over 20 years. Our mission is to enhance the welfare of companion animals through individualized care and lifelong commitment. We operate a cat shelter and a foster program for dogs and cats.
